On May 25, 2018, the General Data Protection Regulation (GDPR) came into effect. The GDPR was introduced to make sure that we secure and take good care of your personal data.
In this Privacy Statement we will explain what ‘personal data’ means, tell you what is meant with ‘processing personal data’, to which ends we use your personal data, what your rights are, how we will protect (the processing) of your personal data, how long your personal data will be stored, how you can get insight in which personal data we have of you and how you can object.
This privacy statement applies when you visit our website (https://www.valuetracknetwork.com), sign in for our newsletters and online platform, participate in a Value Track, leave your business card with one of our representatives during events or meetings, or enter an agreement or contract.
What is personal data?
Personal data is all data that holds information about you and with which you are directly or indirectly identifiable. This definition provides for a wide range of personal identifiers to constitute personal data, including name, e-mail, company name, phone number or online identifiers.
When do we collect your personal data?
We collect your personal data from the moment you enter or leave your information on our website, visited one of our events in the past, participate in a Value Track, or when you enter an agreement or contract with Value Track Network.
What personal data do we collect and process?
We collect and process personal data that is necessary to provide you with information about Value Track Network and to involve you in Value Tracks. This may include name and address information, company information and other identifiable information, as outlined above.
With ‘processing of your personal data’ Value Track Network means the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.
Why do we collect and process your personal data?
We collect and process your personal information, since processing is necessary for the purposes of your the legitimate interests pursued by Value Track Network in compliance with Article. 6 GDPR (Lawfulness of processing), section 1.f). We process your personal data for the following reasons:
To be able to contact you; to be able to prepare and file quotations and agreements; to be able to inform you about relevant matches (people, resources and activities, e.g. events), based on your enquiries; to be able to inform you about any news about Value Track Network and our Value Tracks and events; to be able to send you newsletters – if you already have consented to that.
Besides the above-mentioned reasons, Value Track Network processes your personal information to comply with applicable laws and regulations, to improve our service, to handle complaints and prevent fraud. By no means will we ever sell your personal information to third parties.
Value Track Network has appropriate Data Processing Agreements with any third party that it shares data with when that third party is a Processor as defined by Article 28 of the GDPR.
We mention that the provision of your personal data is not a statutory or contractual requirement and that you are not obliged to provide the personal data. However, without the data we will not be able to enter into any contract with you, nor will we be able to contact you for the purposes mentioned above.
With whom can we share your personal data?
Value Track Network can share your personal data with other (governmental) entities, clients, partners that provide services for Value Track Network, suppliers and governmental institutions. We work with international partners (EU and non-EU residing) and therefore we can share your information within and also outside the Netherlands. Value Track Network has taken the necessary precautions to ensure that the sent and shared information is protected properly.
How long can we store your information?
We store your personal information no longer than is required for the execution of the purposes of the service.
How do we secure the protection of your personal data?
Value Track Network has taken necessary measures to ensure the safety of your personal data. In order to prevent unauthorized access or unauthorized disclosure of your personal information, we have implemented appropriate electronical and administrative procedures to protect and secure the personal information we have collected, online and offline.
To protect your personal data, we use up-to-date and approved security software such as virus scanners and firewalls, as well as passwords for electronic systems, secured internet connections, back-up capabilities and encryption.
What are your rights?
Do you want to know exactly what personal data of you we have collected and processed? Send an e-mail to firstname.lastname@example.org to request insight in the use of your personal data, as stated in Article 15 GDPR.
We mention that you have the following rights:
- of access
- of correction
- of erasure
- to be forgotten
- of restriction of processing
- to object to processing
- of data-portability
- to lodge a complaint with the Supervisory Authority.
Besides the right to access your personal data, you also have the right to object (Article 21 GDPR), the right to rectification of your personal data (Article 16 GDPR) as well as the right to erasure (‘right to be forgotten’, Article 17 GDPR).
We will not use the data for automated decision-making, including profiling. To safeguards these rights, Value Track Network has installed a Privacy Data Protection Officer (DPO). To contact the DPO:
Value Track Network BV
Pater Wijnterlaan 10
1412 GM Naarden
You will receive a response to the request within four weeks at the latest.
Changes to this Privacy Statement
Value Track Network preserves the right to change parts of this Privacy Statement at any time. Read this privacy statement on a regular base, to find any changes.